Benefits Of An Employee Directory

A well-implemented employee directory can benefit both the employees working at your organization, and the organization itself.

From boosting employee communication to improving onboarding, connecting remote teams, helping people find expertise, and assisting your HR functions, an employee directory can bring multiple benefits to all your departments.

Here are some of the main employee directory benefits we talk about:

1 An employee directory improves workplace communication and collaboration

A large part of what we do at work involves other people. But often, it's hard to know who's who, and finding the right person you need to speak to can be challenging.

This becomes more of a problem as your organization grows.

If it were easier to connect with the right people in your company you would be able to more easily get the information you're looking for.

An employee directory solves this challenge by enabling you to search and connect with anyone at any time and from anywhere. This improves communication and collaboration, and helps your employees work better together.

OneDirectory search results faces

2 An employee directory builds better relationships at work (making your employees happier)

An important part of the employee experience is connecting with your coworkers on a more personal level.

An employee directory helps everyone learn about the people they work with every day, and perhaps more importantly, it helps them find out more about the people they'd like to get to know.

Most employee directory profiles include a bio ("about me"), interests, skills, birthday, work anniversary, location, and of course a photo.

OneDirectory employee profile

Other information that can help people get to know one another includes pronouns, nicknames, work experience, education, projects, languages, social media links and fun facts.

Having this type of information available gives people a way to build relationships and get to know their colleagues in ways they might not otherwise have.

3 An employee directory helps people find expertise

Some employee directories include a skills directory that helps employees search for coworkers with specific skillsets or knowledge.

This can be really useful in collaborative environments that rely on the sharing of knowledge between employees.

Workers often need an expert to assist with a project or to find someone who knows about a certain topic. And management sometimes needs to review the capabilities of their teams or review their company's skills inventory.

A skills directory (or skills database) can go a long way to helping people discover and share expertise within your company.

OneDirectory skills directory example

4 An employee directory helps your remote teams feel more connected

Organizations are embracing remote work, and a greater number of people are working from home and from shared workspaces or satellite offices.

But, when you're working remote, feeling like a part of the team can be a challenge. And from a business perspective, building your company's culture is hard when people aren't in the same physical location.

An employee directory gives everyone in your organization a "digital desk" where others can find them, call or chat with them, learn more about them, and see where they fit in, no matter where they're working from.

5 An employee directory assists your HR team

An employee directory helps your Human Resources team and your office managers to be more effective at assisting your employees.

That's because all your useful employee profile information is in one place, easily searchable.

HR tools can help, but since they're typically only available to the HR department, these systems quickly become out of date when people can't update their own profile information.

Another big plus is that an employee directory helps your HR team to effectively manage the org chart and to get a birds-eye view of where everyone fits into your company's organizational structure.

OneDirectory HR org chart

6 An employee directory improves onboarding

Helping your new hires get onboarded is an important task. In that first month or two your new recruits are trying to figure out who's who, who does what, and where everyone fits in.

An employee directory helps by giving your new hires a place to easily find and learn about the people on their team.

They can learn where people sit in the org structure, they can get acquainted with your management team, they can lookup the names names and faces of people they need to work with, and they can see how your organization and its offices and departments are structured.

With a modern employee directory, onboarding your new hires becomes much easier.